District Matters 

12 October 2018

GGQ Board Welcome New Board Directors

The Board of Girl Guides Queensland resolved to appoint Stephen Greene as a co-opted Director for the period of twelve months (I September 2018 - 1 September 2019). Steve is currently on the Finance Committee and has a high level of expertise in the audit, risk and compliance space and spends 60% of his professional life working with NFP companies. Steve will be a great asset to GGQ, particularly with the timing of the new Strategic Plan and our priority to reposition our financial sustainability.

The Board of Girl Guides Queensland resolved to appoint Debra Jakes in a casual vacancy for the period of twelve months (8 October 2018 - 31 March 2019).

Deb is an experienced Guiding Leader of 20 years and is well respected by all who work with her (Region, District and peers). Her experience as a Manager in Far North Queensland coupled with her business background will provide fresh ideas and thinking, particularly in regard to three pillars of the Strategic Plan focused on the Australian Guide Program.


GGQ Appoints Voluntary Company Secretary

The Board of Girl Guides Queensland resolved to appoint Alison Maher in a volunteer appointment as Company Secretary to the Board of Girl Guides Queensland from

1 October 2018 – 31 August 2019.

Alison will work approx. 3-5 hours per week both in the office and remotely. Alison has wide experience and skill sets (Bachelor of Laws and Business (Economics) in addition to being a Chartered Accountant. Alison is currently on maternity leave from her role as Senior Tax Manager for Terex Corporation where she ensures all compliance and governance are met for Asia Pacific region.


State Office Team Update

Rhonda Whiteley - Property Officer

Girl Guides Queensland welcomes new part-time staff team member, Rhonda Whiteley as our property officer.

Rhonda is a leader from Keppel Coast Girl Guides and has great building industry experience. She will be starting on Monday 14 October to focus on providing consistent, timely and accurate administration assistance to achieve and maintain an excellent standard of property related services including insurance and grant administration.

We are glad to have Rhonda on board and look forward to working with her.

Lauretta Lekakis - Reception

Lauretta Lekakis (previous Work Cover intern) has also now officially joined the state office team working in the role of receptionist, Tuesday - Fridays. You can contact her on reception@guidesqld.org

We are very pleased to welcome her ‘formally’ to the state office staff team and very much look forward to working with her in the months ahead.


State Council Invitation

Time seems to have grown wings this year, I can’t quite believe we are in October – but here we are! All Adult and Trefoil Members are invited as State Council Members to attend the upcoming State Council Meeting.

The purpose of the meeting is to bring us together (or as many as possible) and:

  • Outline proposed changes to our Constitution. The Constitution has been in place for two years and has served us well. We have now identified areas that need some tweaking. The State Council must approve any changes as per our Constitution - Clause 7.4, 7.5. Details on the voting procedure will be advised shortly.
  • Present the Strategic Plan for the next 3 years based on a platform of sustainability and growth
  • Update on Centenary activities for next year
  • Provide an update on the work being done to date

I am acutely aware that the majority of Members cannot attend this meeting. Consequently we have arranged phone in options including a briefing pack for voting procedures for the Constitutional changes. I do hope as many of you as possible can attend.

Date: Friday 9 November

Time: 6pm for a 6:30pm start (access to the building closes at 6.30)

Venue: McCullough Robertson Lawyers (Auditorium)
Address:Level 11, 66 Eagle Street, Brisbane City QLD 4000

Please register your apology or attendance at www.guidesqld.org/statecouncil

I am looking forward to seeing you and excited to share the updates with you.

Velia Nicholls

State Commissioner

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Guides Supplies

The following badges are now in stock

  • State Good Turn
  • #Team Girl 2018
  • Jota Joti 2018
  • Merry Christmas 2018
  • Indoor Camping is Great
  • Proud to Be Guiding a Life
  • Welcome to Girl Guides - Blue

Plus more badges coming soon!



State Office Renovation

Car Parking and front door access to the State Office in Windsor may be limited or closed due to body corporate performing building upgrades and maintenance (to support the arrival of new tenants on the upper level) from Monday 15 October.

Access will be available at the rear of the building - enter via the stairs at the bottom of the car park - behind the small freight elevator.

The new tenants arrival in January 2019 unfortunately means that GGQ will revert back to access of our GGQ allocation of car parks (8) and visitor parking (2) only. A car park allocation system will be put in place and communicated through District Matters.


Financial System Review

As announced in District Matters a few issues ago. State Office is conducting an internal review of our Financial Systems in particular our audit procedures and processes. We acknowledge and apologise that our processes in the past have resulted in errors and missing paperwork.
We have addressed these concerns with new internal processes which should eliminate these problems. We have also spent much time and effort in validating the information that we have as must as possible. We will be working together with Managers to fill in the gaps in our information where possible.
If you have any feedback or suggestions please email these to accounts@guidesqld.org


Positions Vacant

Girl Guides Queensland still has the following positions vacant. For full position descriptions and application details visit www.guidesqld.org/positionsvacant.

  • Annual Report Editor

LD Survey Reminder

Thanks to those who have completed the Learning Needs Survey. If you have not yet participated in this survey please click here now.

Complete Survey Now


Grant Available

Community Gambling Benefit Fund

The next round of the Community Gambling Benefit Fund is due to open in mid October. We encourage Districts to apply for this grant as it is a great opportunity, for assistance with submissions please contact caitlink@guidesqld.org

Districts can apply for grants from $500 to $35,000 through the Community Gambling Benefit Fund. For further information about grant guidelines please visit https://www.justice.qld.gov.au/corporate/sponsorships-and-grants/grants/community-benefit-funding-programs




Trailblazer 2019 State Camp

Have you heard? Trailblazer State Camp is happening from June 30 to July 6 2019 at PGL Kindilan Redland Bay. Join us in celebrating Girl Guides Queensland Centenary.

The camp is open to Guides aged 9+ at the time of the event and Adult members (Leaders, Unit Helpers, Olaves, Trefoil). Bring Guides and Leaders from your District/Region and camp together as a Sub Camp or join with others for the week. Expression of Interests for Guides and Districts are starting to flow in, so jump on board and make this a celebration not to be missed.

For Youth members a deposit of $100.00 is required by 1 December 2018

with a further $200.00 (1st March 2019) and final payment of $200.00 (1st May 2019).

For Adult members a deposit of $50.00 (1st December 2018),

$100.00 (1st March 2019) and final payment $100.00 (1st May 2019)

Information is being updated regularly on the Trailblazer Events Page, and the Trailblazer Facebook page will be open in December for those who have paid their deposit.

For further details and expression of Interest forms visit www.guidesqld.org/trailblazerscamp

Hoping you can join us in this Celebration!

Trailblazer Committee


National Circular

The following badges are now in stock

  • State Good Turn
  • #Team Girl 2018
  • Jota Joti 2018
  • Merry Christmas 2018
  • Indoor Camping is Great
  • Proud to Be Guiding a Life
  • Welcome to Girl Guides - Blue

Plus more badges coming soon!

Dates for your Diary

  • 30 Sept - 6 Oct Sydney Jamboree 2018
  • International Day of the Girl Child (Add the date)
  • JOTA /JOTI Weekend 19-21 October
  • Region Manager Conference (20-21 October)