District Matters 

31 August 2018

AnchorAll Things Money

I am keen to share an aspect of my role having been in the SEO role four months today.

I have taken the opportunity to review, observe and listen to feedback about how GGQ works in all matters related to money. This has included everything from collections, receipts, audits, bank accounts, auditing grants, State Office processes, training and guidance to anyone involved in any aspect of money management.   

At State Office we have identified areas that we need to improve to reduce your workload and provide improved service to you. I have made this a priority project that our team will undertake over the coming months, and I will keep you updated on this activity. 

I welcome your comments by Friday 14 September on what works well, drives you nuts, and ‘this would make my life easier’ in relation to any money matter. 

Your feedback will help shape priorities for this project. I will share the findings (minus names/Districts) with the State Commissioner Team, Queensland Management Committee, Finance Committee and Region Managers in order that we can collectively identify ways to improve our way of working - and maybe use some of our hours in different ways! 

Please email me at seo@guidesqld.org.

Kim Harrington
State Executive Officer


Thank you for your responses regarding overdue Accounts.  In the past two weeks: 
  • Biscuits – 54% of overdue accounts paid since last district matters on 17/08/2018
  • B&C Insurance – 25% of overdue accounts paid since last district matters
  • Public Liability Insurance – 63% of accounts are now overdue

Unidentified Payments

Could Leaders kindly check the below documents; to claim paperwork or money belonging to your Unit including:
  • Payment received 25/07/2018 $792.00 – bank deposit reference – Girl Guides Qld 50 insurance
  • Payment received 10/08/2018 $302.50 – bank deposit reference – CBA Public Liability
  • Payment received 29/08/2018 $302.50 – bank deposit reference – ONLINE 2776707 PYMT GIRL GUIDES QUEE NIV-336
Please forward account queries to accounts@guidesqld.org and membership forms to membership@guidesqld.org.

AnchorSuccessful Grants

Congratulations to Kingaroy and Surfers Paradise District who were successful in Round 96 of the Community Gambling Benefit Fund grants!

Gambling Community Benefit Fund grants range from $500 to $35,000.  

We encourage you to begin thinking about submissions for the next round of funding which closes on 30 November. Applications which have been thoroughly planned are more likely to be successful. For support please contact caitlink@guidesqld.org

Volunteer Grants Update

Would a grant of between $1,000 to $5,000 for items, training or fuel reimbursement to support volunteers help your volunteers?

We strongly encourage all Districts to apply for this grant. A ‘How to Apply Guide” has been developed and can be found HERE. If you apply, we kindly ask that you notify State Office via caitlink@guidesqld.org

Applications close Tuesday 18 September at 2pm.

Blue Card Updates

Please take note of the following when submitting a blue card application or link form.

  1. Please do not scan the checklist as part of the Blue Card form. This is purely for you to check that all parts of the form have been completed.
  2. There is no need for a JP to certify the ID documents. The Organisation member is just checking the documents to verify that the applicant’s full name, DOB and signature are able to be sighted.
  3. Please do not scan ANY credit cards as identification as this poses a risk and could lead to theft.
  4. Please forward all forms and enquiries to bluecard@guidesqld.org

AnchorNew Activity Resource

We are excited to share with you an additional editable resource (with custom editable fields to easily add your details!)  to use for marketing opportunities. 

The helicopter resource is a fun activity sheet, with a science focus.

AnchorOlave Conference - Make a Splash

The Queensland Olave Program presents “Make a Splash” conference at Garradunga in North Queensland. A fun, three day event which includes onsite activities (geocaching, archery, water slide), optional offsite activities (Reef trip to Fitzroy Island or Cairns City Day (Aquarium, Zoom, shopping) plus dynamic conference sessions. 

Dates: Friday 28 September - Monday 1 October
Venue: Garradunga Campsite
Open to: Open to adult members aged 18-30 years
Cost: $170 

Registrations close on Friday 14 September.
For further details, visit www.guidesqld.org/makeasplash

AnchorCentenary Trailblazers Camp

Did You Know? 
Girl Guides Queensland Centenary Celebrations 2019 will include the Centenary Trailblazers Camp from June 30 to July 6 2019 at PGL Kindilan Redland Bay. The camp is open to Guides aged 9+ at the time of the event and adult members. 

Join with other Leaders in your area to form a camp contingent. We hope to see you there to join the celebrations of 100 years of our Guiding story in Queensland.

For further details and Expression of Interest forms email trailblazer@guidesqld.org.

Dates for your Diary

  • 1 September Support Group Workshop (Brisbane North)
  • 8 September Kindilan Fun Day
  • 22-28 September Agoonoree
  • 30 Sept - 6 Oct Sydney Jamboree 2018
  • 28 Sept -1 Oct QLD Olave Program Conference “Make a Splash”